Safeguarding a Donor’s Privacy 

As with many organizations, modern information and communication technologies play a fundamental role in the activities of Community for Khmer Village’s (CKV) activities.  We are based in Siem Reap, Cambodia.  We use our website to explain our story to you.  As storytellers, we present in an honest and open fashion what we do and encourage readers with common stories and similar interests to consider support of Khmer children, especially children living in remote Khmer villages.  

This privacy policy discloses CKV’s information gathering and dissemination practices for its website located at the following URLs: www.ckv-siemreap.org, as well as offline information gathering methods of all kinds including to those associated with telephone and postal communications.

Personal Information 

There is no requirement for a donor to disclose any information when visiting our websites.  A person or organization can access our home page and browse our website without disclosing any personal or organizational information.  CKV does not automatically log personal data nor link information automatically logged by other means with personal data about specific individuals. 

CKV accepts online donations for the purposes of serving children and families living in Khmer villages of Cambodia.  When a donor makes a donation online or via mail, CKV collects donor information (such as:  name, address, gift amount, phone number, email address, date of transaction) that allows CKC to process and record the gift.  CKV uses secure technology to request credit card approval and to keep personal and organizational information secure when making a donation online. 

Many websites use cookies to facilitate viewing.  CKV does not use cookies to store information about specific individuals.  A donor has the ability to accept or decline cookies by changing settings on your computer.  Anyone can see and use our sites even if the cookie function has been disabled. 

CKV does analyze the website logs and user statistics to improve the value of our site.  CKV logs and user statistics are not personally identifiable and no effort is made to link these logs and statistics with individuals who view CKV website.  These logs are reviewed for aggregate trends, not for the behaviors of individual users.  Only authorized staff has access to CKV website logs and user statistics. 

CKV Services and Links 

The only information on CKV website is CKV information.  It is for contact between visitors and CKV. it does not enable our visitors to communicate with other visitors or to post information for others to access.  CKV site includes links to other sites.  If you choose to visit another site, CKV is not responsible for its content or information handling practices.  CKV encourages every visitors to perform due diligence regarding each URL’s privacy policy. 

Collection and Specification

CKV do not search for or collect information about visitors from other sources, such as public records or private organizations.  CKV does not compile, buy, sell, rent, share or trade consumer mailing lists.  The only personal data CKV collects is that which a visitor freely give us when using some of the functions on CKC website, particularly as relates to a donation, sponsorship or volunteerism.  CKV does not knowingly collect personal data from anyone under the age of 18.  CKV will never share, sell, trade or provide personal information to non-CCF organizations unless required to do so by law. 

When CKV asks for personal information, it provides a secure transmission method to send: 

  • Primary personal data, such as your name and contact details
  • Other personal and profiling data, such as family details, how a person heard about CKV, personal comments
  • Personal identifiers, such as your credit card details 

CKV has implemented its own security policies, rules and technical measures to protect the personal data that we have under our organizational control from: 

  • Unauthorized access
  • Improper use or disclosure
  • Unauthorized modification
  • Unlawful destruction or accidental loss 

Any CKV employees or data processors who have access to and/or are associated with the processing of personal data are contractually obliged to respect the confidentiality of our visitors’ personal data.  CKV also ensures that personal data will not be disclosed to national or local authorities, agencies or institutions except where required by law or other legally enforceable regulation. 

If, for any reason, CKV privacy policy changes, it will disclose and explain organizational intentions on CKV website and give individuals and organizations a clear opportunity to opt out of this new policy.  CKV may also contact a person or organization directly by email to provide information of CKV intentions and seek agreement directly.  If a person or organization does not agree to this new use, CKV will not use said information. 

Any person or organization can inquire if CKV holds any personal or organizational information, what it is and how CKV uses it by: 

  • Sending an email to:  [email protected]
  • Calling either of these telephone numbers in Siem Reap: (Khmer) +855 088 969 6550, (English) +855 096 264 7412
  • Writing to Data Request at this address: 
    • Mr. Russ Martin, Founder
      #319 Sala Kanseng Village, KH Svay Dang Kum 3R Siem Reap, Cambodia 17355

Once CKV receives your request, the organization will make every effort to respond promptly, usually within a week or less.  If CKV holds any relevant information about a person or organization, it will provide a copy of that information.  CKV does not charge for providing the information.  It will request proof of identity, however, before releasing any information.

Financial Information

CKV does not retain any financial data about donors or sponsors other than that required to verify that a relationship and/or transactions exists or has existed, as this information is required for transparency purposes and to demonstrate financial integrity. 

CKV does not retain any credit card information or similar data.  All electronic payment transactions operated through the CKC website are handled by a secure and authorized third party which is contractually responsible for processing all credit card information and complying with applicable legislation. 

Student Data and Privacy

CKV collects and holds data about the children enrolled in our Village Learning Centers, Green Connection Centers, and/or to whom CKV provides services.   CKV takes specific steps to protect the privacy of children and their families who share their personal data with CKC.  CKV ensures that parents or appropriate family members provide permission in a written format and are fully aware of the purposes for which CKC collects and maintains this information.  Medical information may only be viewed or updated by authorized healthcare staff.

Self-Assessment Business Practice

Additional to observance of the stipulations of this policy is that CKV voluntarily commits itself to perform an annual Self-Assessment of its privacy practices.  These are administered by a designated officer within CKV acting with the direct and delegated authority of the Founder. 

Privacy Support 

The information below summarize CKV purposes for collection and usage of personal and organizational data: 

  • Technical administration of the web sites and databases.  CKV works hard to ensure our websites and databases operate well. We may pass personal information to staff and third party vendors responsible for these maintenance functions.
  • Research and Development.  CKV uses or analyzes data to help CKV better develop the website for those who support Khmer children.and their families
  • Administration.  CKV ensures that contacts with visitors and supporters are accurately maintained.
  • Marketing.  CKV uses data to improve the organization’s approach to sharing news and information, as well as for fundraising and recruiting volunteer teachers to serve in the remote villages of Cambodia.  

Sensitive Information

CKV neither seeks nor holds personal information that might be volunteered by sponsors or donors in any of the following categories: 

  • Racial or ethnic origin 
  • Political opinions or affiliations 
  • Religious or philosophical beliefs 
  • Trade union membership 
  • Health information and Medical data 
  • Sexual preference or social practices 
  • Police information and Justice data

© 2019 CKV. All Rights Reserved. Developed by: IT Khmer